Now onboarding pilot clubs
Who's coming on Saturday? Who still owes the spring fee? Did every parent see that training moved? ClubAdmin answers all three in one place, for coaches, parents and treasurers, each in their own language.
Why clubs switch
Every club runs on the same unpaid work. Today it lives in group chats, spreadsheets and bank statements. Here is who ClubAdmin takes it off.
Club organizers
When a new season starts, I want everyone in the right team with the right access, so I'm not the answer to every question.
Roles for the whole club, a section or a team, and invitations that set them up.
Coaches
When I plan a session, I want to know who's coming before I set up the drills, so every training counts.
RSVP for every event, attendance in two taps, and each player's record for the season.
Treasurers
When fees are due, I want to see who has paid without digging through bank statements, so I can stop sending awkward reminders.
Invoices per family, online payment with Stripe, and totals per currency.
Parents
When plans change, I want to hear in time and in my own language, so my child is never at the wrong pitch.
Announcements, notifications and every child's schedule in one place.
Features
Each feature exists because someone in a club was doing that job by hand.
Six access levels from owner to viewer, given for the whole club, one section or one team. Invite people by email with the right role from the start.
Link parents, guardians, carers and payers to each player. Everyone sees only the people they are responsible for.
Build rosters for each season, assign coaches and staff, and see every player's teams at a glance.
Training, matches, tournaments and meetings. Players and parents reply with one tap, so you know who is coming.
Take attendance during the session and follow each player's record across the season.
Reach the whole club, one section or one team, in the app and by email, with notifications people actually see.
Fee schedules, numbered invoices, bulk issuing and refunds in your club's currency. Families pay online, or you record cash and bank transfers.
Attendance per team and player, money per currency, ready to export as CSV for the board or the accountant.
Changes appear on every open screen straight away. No refreshing, no wondering which version is current.
Plan a whole season of training in a minute, then move one session without touching the rest.
Send invoices to families, collect online and keep the books straight, in any currency.
One parent, three children, two clubs. ClubAdmin keeps it simple for everyone.
Who it's for
Tell ClubAdmin what kind of organization you run, and it uses the words you use: teams or classes, coaches or instructors, players or students. In every language.
Only the words change. Roles, permissions and reports work the same for everyone, and you can rename any label yourself.
Sports club
Gym
Studio (dance, martial arts, yoga)
Charity
Association (any other membership organization)
Agent-ready Coming soon
ClubAdmin is built API-first, so the same club can be run from a browser, a phone, a terminal or an AI agent. Ask in plain words, and the work gets done with your permissions, never more.
Connect Claude, ChatGPT or any assistant that speaks the Model Context Protocol, then ask it to schedule, remind and report for you.
Script the repetitive work: import a roster, issue a season's invoices or export attendance, from a terminal or a scheduled job.
Documented with OpenAPI and versioned, so integrations keep working. It is the same API the ClubAdmin web and mobile apps run on.
An agent can do only what the person who connected it may do, and every change it makes is written to the club's audit log.
The MCP server and the command-line tool are in development. The API they build on already powers ClubAdmin.
Security
Clubs hold sensitive information about young people. ClubAdmin was designed around that from the first line of code.
Every club's data lives in its own separate database. Another club's records cannot show up in yours, not through a bug and not through a typo.
Accounts and club data are kept in the European Union.
Medical information is encrypted field by field, and every read is written to the club's audit log.
See who changed what and when, across members, players, events and money.
Every club is backed up every night, so a mistake doesn't turn into a disaster.
People can download everything held about them, or delete their account themselves, as the GDPR requires.
Native iPhone and Android apps for parents, players and coaches: the schedule, RSVP, payments, and a push notification the moment plans change.
Until the apps are out, ClubAdmin works in any phone browser.
Sports clubs, gyms, studios, charities and associations: any organization with members, groups and a calendar. It works for a single team and for a club with many sections.
Yes. Everyone has their own account and sees what their role allows: parents see their children's schedule and invoices, coaches see their teams, and admins see the whole club.
In the European Union. Each club has its own isolated database, and it is backed up every night.
No. You can record cash and bank transfers by hand. For online payments, connect Stripe: either we pay out to your club's bank, or you link the Stripe account you already have.
ClubAdmin is available in English, Hungarian, German, French, Spanish, Italian, Polish, Portuguese, Dutch, Czech, Japanese, and Chinese. Each person chooses their own language.
ClubAdmin works in any phone browser today. Native iPhone and Android apps for parents, players and coaches are in development.
Yes, by design. An MCP server and a command-line tool are in development, built on the same API as our apps. An assistant acts with the permissions of the person who connects it, and everything it changes appears in the audit log.
We are onboarding a small group of pilot clubs and shaping ClubAdmin together with them. Set up your club in minutes, or write to us and we'll help you move in.